Miami is partnering with Google to provide faculty and staff Google Apps for Education, including Gmail to manage email accounts, Google Calendar and Contacts, plus a range of other Google tools.The new system brings many benefits, including an extraordinary 25-gigabyte email quota per individual mailbox with an additional 5-gigabytes for documents in Google’s cloud storage.
Your Google Apps account will be available after 7:00 am on Dec. 21. The actual moving of the email data from the current Exchange system to Google is being performed by IT services, with the assistance of a vendor partner, Promevo. There are some small tasks that you will want to do before the move and those can be found at Prepare to Migrate on the Go Google website. It is advised that you not make any changes to sharing/permissions within Exchange after Dec. 17, as it may not migrate to Google. This does not affect email messages or calendar events. Please work with your Technical Service Representative or designated support personnel if you have any questions concerning steps you need to take prior to migration.
On or after Dec. 21, you should log in to myMiami.MiamiOH.edu using your Miami UniqueID and password. That will sync your password to your new Google account. You can immediately access your Google email by clicking on the "Mail" icon in the myMiami portal. Your calendar information may take several days to completely populate. If you have any questions, you can go to the Go Google web site www.MiamiOH.edu/GoGoogle or contact the IT Support Desk at ITHelp@MiamiOH.edu or (513) 529-7900.
Your new Gmail account will not include advertising and will not be “mined” for data like standard Gmail accounts. You may use almost any email client, like Outlook for Windows (Outlook for Mac is not supported) or Mac Mail, to access your Google account or you can use the native Google web mail. Gmail is also accessible via mobile devices like smartphones or tablets.
After the migration your new Miami email address will be uniqueid@MiamiOH.edu, but you will still be able to receive mail sent to your firstname.lastname@example.org address until at least June 2014. You will want to notify those that you communicate with of your changing email address, and this includes any services you have set up with your Miami email address, including listservs, billing organizations, shopping websites, etc.
A Google Apps training session was offered via WebEx on Monday, December 10. A link to the recording of that session, and more information about the email change, can be found at www.MiamiOH.edu/GoGoogle.