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University Policies and Manuals

American Federation of State, County and Municipal Employees
AFSCME Agreement (PDF 3.33MB)

This Agreement is entered into by Miami University and the American Federation of State, County, and Municipal Employees, Ohio Council #8, Local Union 209, AFL-CIO.

It is the intent and purpose of this Agreement to provide for a better understanding between AFSCME and Miami University and to establish a peaceful and reasonable procedure for the resolution of differences. It is also recognized that the University is a public trust operated for the benefit of students for their education.

Fraternal Order of Police
FOP Agreement (PDF 1.57MB)

This Agreement is made and entered into by and between Miami University and the Fraternal Order of Police, Lodge #38.

Miami University Policy and Information Manual
MUPIM (1.07MB)

The Miami University Policy and Information Manual contains general policies and procedures that apply to our conduct and behavior as members of the University community.

Supervisory, Administrative and Technical Support Staff

The Supervisory, Administrative and Technical Support Staff handbook is under review at this time. If you have questions regarding the SATSS handbook or policies contained therein please contact Human Resources at 513-529-3131.

2015 Civil Service Rules Reform
Synopsis of Civil Service Rule changes

Since the passage of House Bill 187, Ohio universities and colleges have had the opportunity to adopt their own civil service employment rules to better meet their employment needs.  These rule changes are intended to provide greater effectiveness and efficiency for colleges and universities and their civil service employees.  If you have any questions regarding these rules, please contact the Human Resources Department at 529-3131 or email Becky Stephenson at

Posted January 23, 2015

Rule 3339-20-01 - Opting out of provision of the Ohio Revised Code and Ohio Administrative Code and corresponding regulations

Rule 3339-20-02 Definition of unclassified service and classified service

Rule 3339-20-03 Miami University SATSS and AFSCME classification series

Rule 3339-20-04 Job classifications

Rule 3339-20-05 Classification and pay program

Rule 3339-20-06 Recruitment, selection and appointment

Rule 3339-20-07 Reductions in force

Rule 3339-20-08 Holidays, standard work week, overtime pay and compensatory time

Rule 3339-20-09 Vacation leave

Rule 3339-20-10 Discipline


Employee Background Check
Background Check Investigation Policy

Miami University (the "Company") may request, for lawful employment purposes, background
information about you from a consumer reporting agency in connection with your employment or
application for employment (including independent contractor assignments, as applicable). This
background information may be obtained in the form of consumer reports and/or investigative
consumer reports (commonly known as "background reports"). An "investigative consumer report" is a
background report that includes information from personal interviews (except in California, where that
term includes background reports with or without information obtained from personal interviews), the
most common form of which is checking personal or professional references. These background reports
may be obtained at any time after receipt of your authorization and, if you are hired or engaged by the
Company, throughout your employment or your contract period, as allowed by law.

Title IX - Sexual Misconduct and Interpersonal Violence Protocol
Title IX Protocol - Employees

Miami University is committed to maintaining a healthy and safe working environment and to creating an environment that promotes responsibility, dignity, and respect in all matters. Unfortunately, faculty and staff may be victims of sexual assault, domestic violence, dating violence or stalking (Title IX offenses). In the vast majority of instances, the alleged perpetrator is not associated with our University; however, it is possible for these offenses to occur on campus or for the alleged perpetrator to be a visitor, guest, vendor/contractor, employee or student at Miami. Although most victims/survivors are women, men also can be victims. This Protocol is designed to provide information on the resources and support available to an employee when the employee is a victim of a Title IX offense, even if the offense occurred off campus. This Protocol also provides information on how to file a report if the offense occurred on campus or the alleged perpetrator is a visitor, guest, vendor/contractor, is employed by or enrolled at Miami. Miami’s Protocol is separate and distinct from the criminal process and is available to faculty and staff even if no police report has been made. The Protocol is designed to comply with applicable state and federal laws. The University has the right to modify or deviate from this Protocol when, in the sole judgment of the University, circumstances warrant, in order to protect the rights of the involved parties, or to comply with the law. In this Protocol, you will find information on:

  • Definitions of Title IX Offenses
  • Making a Police Report
  • Confidentiality – persons with whom you can speak confidentially
  • Medical, Counseling and Other Resources – including the importance of preserving evidence.
  • University Support Services
  • Making a Report for Investigation and Remedial Action – describes the University’s investigation process and remediation process if the alleged perpetrator is a visitor, guest, vendor/contractor, employee, or student at Miami or if the offense occurred on campus.
  • Retaliation
  • Campus Crime Alerts and Emergency Notification
  • Legal Options

Ms. Kenya Ash serves as the Director of the Office of Equity and Equal Opportunity and as the University’s Title IX Coordinator (the Coordinator) for matters related to Title IX offenses. Questions regarding this Protocol may be directed to Ms. Ash at Hanna House, Spring Street, Oxford, Ohio 45056, 513-529-7157 or