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Job Enrichment Guidelines and Quick References


 

Eligibility and Prerequisites


To be eligible for participation in Job Enrichment, individuals must meet qualifications outlined below, and follow the application process.

  • All Classified staff members that have at least 1 year of Miami University employment without a break in service (see below) are eligible to apply to the JEP.
  • Participant Employment Status:
    • Full-time Classified staff are eligible in accordance with program requirements.
    • Half-time Classified staff may participate within the restrictions outlined for half-time staff in the section on attendance.
    • Temporary and intermittent Classified staff are not eligible to participate in the JEP.
    • University Retirees rehired by the University are not eligible to participate in the JEP.
    • Staff members may not participate in learning opportunities for Job Enrichment credit during  approved leaves (e.g., long-term FMLA).
  • Current, satisfactory performance evaluation within the last 365 days on file in the Department of Human Resources office.
  • Completion of Office of Equity and Equal Opportunity online training modules (required every 365 days.)
    • Office of Equity and Equal Opportunity Sexual Misconduct module.
      • Staff member must submit certificate of completion to JEP Administrator.
    • Office of Equity and Equal Opportunity Preventing Discrimination and Harassment module.
      • Staff member must submit certificate of completion to JEP Administrator.
  • Additional prerequisite coursework may be required. Curriculums are assigned to each staff member based on their Human Resources functional job title.  Curriculums will include any additional prerequisites and can be viewed at www.miamioh.edu/jobenrichment under the Forms and Curriculums tab.
  • Corrective action status may affect your JEP eligibility:
    • Verbal written reprimand will not disqualify Job Enrichment participation as of July 1, 2013.
    • Written disciplinary notice will disqualify Job Enrichment participation for one year.
    • Disciplinary suspension will disqualify Job Enrichment participation for two years.
  • If a staff member becomes ineligible to participate in the JEP, they must complete the Reinstatement Application in MyCard at www.miamioh.edu/mycard.
  • Break in Service—Reinstatement into Job Enrichment Program:

    Individual returns to Miami University in Classified position within 1 year:
    - Staff member completes JEP Reinstatement Application in MyCard meeting all eligibility requirements.
    - Job Enrichment standings and records are restored including coursework and premium pay.

    Individual returns to Miami University in Classified position after 1 year but before 2 years:
    -
    Staff member must wait one year to apply for Reinstatement into JEP in MyCard meeting all eligibility requirements.
    - Job Enrichment standings and records are restored including coursework and premium pay.

    Individual returns to Miami University in Classified position after 2 years:
    -
    Staff member must wait one year to apply for Reinstatement into JEP in MyCard meeting all eligibility requirements.
    - Job Enrichment coursework records are restored; therefore courses previously applied to an award will not be eligible for future Job Enrichment credit.
    - Job Enrichment Bonuses and Premium Pay are not restored; therefore, staff members begin earning credit towards Promotion-in-Place 1, Bonus 1 upon reinstatement.

     

    NO Break in Service—Position Movement from Classified to Unclassified then back to Classified position:

    Individual returns to Classified position within 1 year of previously held Classified position:
    -
    Staff member completes JEP Reinstatement Application in MyCard meeting all eligibility requirements.
    - Job Enrichment standings and records are restored including coursework and premium pay.
    - Any coursework completed while in an Unclassified position will not be eligible for JEP credit.

    Individual returns to Classified position after 1 year but before 2 years:
    -
    Staff member completes JEP Reinstatement Application in MyCard meeting all eligibility requirements.
    - Job Enrichment standings and records are restored including coursework and premium pay.
    - Any coursework completed while in an Unclassified position will not be eligible for JEP credit.

    Individual returns to Miami University in Classified position after 2 years:
    -
    Staff member completes JEP Reinstatement Application in MyCard meeting all eligibility requirements.
    - Job Enrichment coursework records are restored; therefore courses previously applied to an award will not be eligible for future Job Enrichment credit.
    - Job Enrichment Bonuses and Premium Pay are not restored; therefore, staff members begin earning credit towards Promotion-in-Place 1, Bonus 1 upon reinstatement.
    - Any coursework completed while in an Unclassified position will not be eligible for JEP credit.

 

Application Process

  • Upon receipt of the application and verification of all required prerequisites, the JEP Administrator will contact the supervisor/director provided in the application for participation approval/denial.
  • The JEP Administrator will notify the staff member via University email of their approval/denial into the JEP and provide specific information regarding their JEP status. If you have not heard from the JEP Administrator within two weeks of applying, please contact the Staff Development Office.
  • Accepted JEP participants are placed in one of the following three tracks according to job function (not department): Administrative, Maintenance, and Service. Each track includes a series of curriculums created specifically for each HR functional job title. Each curriculum outlines suggested learning opportunities that can be incorporated into a professional development plan.
  • Classified staff may view their Job Enrichment records and progress online in MyCard at www.miamioh.edu/mycard.

Job Enrichment Curriculums

JEP curriculums are a set of approved courses designed to expand the knowledge, skills and abilities of Classified staff members at Miami University. Curriculums may be modified based on the business needs of the University. Curriculums can be found on the Forms and Curriculums tab.

  • All eligible coursework must be completed while employed at Miami University as a Classified staff member. Courses completed prior to being accepted into the JEP will not count for JEP credit.
  • All eligible courses must include a tested learning outcome or skill assessment.
    • Effective January 1, 2015, JEP participants may be awarded credit for two non-tested learning opportunities, earning up to a combined maximum of 40 total points, per calendar year. This may include conferences, seminars, webinars, etc.
  • Courses not listed on a curriculum may be considered for Job Enrichment credit by completing the Course Approval/Point Request Form and attaching the necessary documentation as listed on the form.
    • Course approval requests will be reviewed by JEP Administrators. All decisions are final.
  • Courses considered required job training are not eligible for Job Enrichment credit.

Course Approval/Point Request Form Process

The Course Approval/Point Request Form is used for both course approval requests and point requests. The purpose and process for each request is outlined below.

Requesting Job Enrichment points for a learning opportunity listed on curriculum

  • Complete Course Approval/Point Request form.
  • Submit form with required documentation (listed on form) to JEP Administrator, 127 Staff Development Center
  • JEP Administrator will award appropriate Job Enrichment credit and update MyCard record.

Requesting course approval for a learning opportunity not listed on curriculum. Request is being made PRIOR to taking course as Job Enrichment credit decision (approved or not approved) may affect person’s desire to take course.

  • Complete Course Approval/Point Request form.
  • Submit form with required documentation (listed on form) to JEP Administrator.
  • Course Approval request will be reviewed by all JEP Administrators and decision will be communicated to participant via email.
  • If course is approved, participant will need to complete and submit the Course Approval/Point Request form again upon completion of the course (providing required documentation) to obtain point credit.
  • JEP Administrator will award appropriate Job Enrichment credit and update MyCard record.

Requesting both course approval (for a learning opportunity not listed on curriculum) and points to be applied. Request is being made AFTER taking the course as the Job Enrichment credit decision (approved or not approved) does not affect person’s desire to take the course. (i.e., person completing degree program and requesting courses to be considered for Job Enrichment credit.)

  • Complete Course Approval/Point Request form.
  • Submit form with required documentation (listed on form) to JEP Administrator.
  • Course Approval/Point Request will be reviewed by all JEP Administrators and decision will be communicated to participant via email.
  • If course is approved, JEP Administrator will award appropriate Job Enrichment credit and update MyCard record.

Attendance Expectations and Requirements

JEP participants are expected to fully attend all learning opportunities in which Job Enrichment credit is granted. This expectation is included in the Ethics Statement.  Learning opportunities not completed in their entirety will not be awarded Job Enrichment credit; no partial credit will be awarded. In addition, staff members that do not fully attend courses that have been paid by the University may be responsible for repaying the fees to the University. 

Learning opportunities offered during normal work schedule:

  • Full-time staff members may participate in Job Enrichment learning opportunities during their normal work schedule with supervisor approval. 
  • Supervisors may allow full-time staff members to participate in Job Enrichment learning opportunities up to 20 hours during the normal work schedule within a one-year period of time (fiscal year.)
  • Half-time staff members are not eligible to participate in Job Enrichment learning opportunities during their work schedule unless they have obtained supervisor approval.
  • Supervisors are responsible for authorizing release time for staff to attend learning opportunities during the normal work schedule. 
    • Release time during the normal work schedule is not guaranteed and is based on the business need as determined by the supervisor.
    • Consideration will include the impact on the individual, department, division, and University. 
    • The supervisor will ensure that participation will not interfere with the satisfactory performance of the normal employment obligations. 
    • The supervisor will monitor equitable opportunity for all staff to participate in the JEP.
  • Overtime payment is not guaranteed for learning opportunities that overlap with the end of a staff member’s working hours. The individual should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Learning opportunities offered outside normal work schedule:

  • Full-time and half-time staff members may participate in Job Enrichment learning opportunities outside their normal work schedule.
  • Supervisors are responsible for considering any adjustments to a normal work schedule to accommodate learning opportunities outside normal work schedules. 
  • Overtime payment is not guaranteed for learning opportunities offered outside normal work schedules. Staff members should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Attendance Policy for Human Resources Staff Development Workshops
In situations of habitual lateness and/or non-attendance, future learning opportunities may be restricted.  Below are the steps that will be followed if Job Enrichment participants do not attend a scheduled training. Communication will be sent through e-mail:

  • One no-show will result in contacting the staff member.
  • Two no-shows will result in contacting the staff member and their supervisor.
  • Three no-shows during a calendar year (January 1-December 31) will result in suspension from the JEP for one year.

 

Repeatable Learning Opportunities

Contact your JEP Administrator before repeating any learning opportunity. Job Enrichment participants may choose to repeat learning opportunities; however, Job Enrichment credit will only be awarded one time per learning opportunity unless the course meets one of the exceptions below.

  • Courses that have significantly changed.
  • Annual conferences/seminars (this includes tested and non-tested learning opportunities.)
  • Required professional certification courses.

Job Enrichment Points

Job Enrichment points may be received upon completion of a learning opportunity.

Point Calculation

  • 1-hour learning opportunity (e.g., training session) = 1 Job Enrichment point.
  • 1 semester credit-hour (higher-education academic courses) = 8 Job Enrichment points .

Note:  If a school follows quarter hours, conversion to semester hours for Job Enrichment credit is awarded at 2/3 of a semester hour as stated on Miami University Registrar’s website.

Point Expiration
To ensure points are awarded for current learning opportunities, points expire as follows:

  • Job Enrichment points applicable to Job Enrichment Bonuses 1-9 expire 3 years after completion of course.
  • Job Enrichment points applicable to all Advanced Component Bonuses expire 2 years after completion of course.

Job Enrichment Awards

The JEP Administrator will verify completion of all criteria and then process the award for the appropriate payroll period.

Job Enrichment Bonus - $500 (see chart below)
JEP participants may receive a Job Enrichment Bonus upon completion of the following criteria:

  • 50 Job Enrichment points.
  • Complete all prerequisite courses. The staff member is responsible for monitoring expiration dates of these trainings and submitting certificates of completion to JEP Administrator.
  • Current, satisfactory performance evaluation within the last 365 days.
  • 6-month waiting period is required between each Job Enrichment Bonus.

Job Enrichment Premium Pay Increase (see chart below)
JEP participants will receive a Job Enrichment Premium Pay Increase upon completion of Job Enrichment Bonus 3, 6 and 9. JE Premium Pay Increases are identified as “premium pay” on the staff member’s pay stub.

  • JE Premium Pay Increase 1 -  $.50 per hour premium pay .
  • JE Premium Pay Increase 2 - $.60 per hour premium pay.
    • Total $1.10 for JE Premium Pay Increase 1 and 2.
  • JE Premium Pay Increase 3 - $.70 per hour premium pay.
    • Total $1.80 for JE Premium Pay Increase 1, 2 and 3.

A staff member who has qualified for a Job Enrichment Premium Pay Increase, and has been awarded the pay increase, will retain this distinction should the staff member change Classified positions at Miami University.

Advanced Component Bonus- $500 (see chart below)
JEP participants who have been awarded JE Bonus 9 may receive an annual Advanced Component Bonus upon completion of the following criteria:

  • 50 Job Enrichment points.
  • Complete all prerequisite courses. The staff member is responsible for monitoring expiration dates of these trainings and submitting certificates of completion to JEP Administrator.
  • Current, satisfactory performance evaluation within the last 365 days.
  • 12-month waiting period is required after receiving JE Bonus 9 and between each Advanced Component Bonus.

 

Job Enrichment Award Chart

AWARD

POINTS

BONUS/PREMIUM PAY AMOUNT

JE Bonus 1
JE Bonus 2
JE Bonus 3
JE Premium Pay Increase 1 Complete

JE Bonus 4
JE Bonus 5
JE Bonus 6
JE Premium Pay Increase 2 Complete

 

JE Bonus 7
JE Bonus 8
JE Bonus 9
JE Premium Pay Increase 3 Complete

 

Advanced Component Bonus 1,2,…

50 points
50 points
50 points

 

50 points
50 points
50 points

 

50 points
50 points
50 points

 

 

50 points

$500 bonus
$500 bonus
$500 bonus
$ .50 per hour premium pay

$500 bonus
$500 bonus
$500 bonus
$ .60 per hour premium pay
($1.10 total premium pay)

$500 bonus
$500 bonus
$500 bonus
$ .70 per hour premium pay
($1.80 total premium pay)

 

$500 bonus

Learning Opportunities Descriptions and Requirements

Ethics Statement

Participation in the JEP requires staff members to be honest about their efforts and accomplishments. Acts of dishonesty will result in suspension from participation in the JEP for a minimum of one year or a time deemed appropriate by the JEP Administrators. Dishonesty is any activity that tends to compromise the integrity of the JEP. This includes, but is not limited to, furnishing false information or omitting relevant or necessary information in order to gain a benefit. Asking for Job Enrichment materials and actively participating in the JEP while currently disqualified from the program could be construed as dishonest. Any submission of information for Job Enrichment points, bonuses or premium pay increase is a representation that the staff member has completed all the course/program requirements including full attendance.