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Information for Exiting Employees

I am resigning from Miami.

Complete the online voluntary resignation notice.

Continuing your insurance coverage (Cobra)

If you are enrolled in medical, dental and/or vision coverage through the University at the time of your termination, you may be eligible to arrange for continuance of this same coverage for a maximum period of 18 months.  Eligible employees will receive a letter from Chard-Snyder explaining eligibility for continuation of coverage, premium rates and when payments will be due.

Vacation and Compensatory Time Payout

Upon termination, if eligible, you will be paid out for unused vacation and comp time according to the applicable University policy.  Payout will be paid within ninety (90) days of termination.

Vacation and comp time payouts are taxed as ordinary income.  An employee may wish to defer some or the entire amount from taxes through a 403(b) or 457 plan.

You may transfer your sick leave balance to another agency of the State of Ohio, provided reemployment takes place within ten (10) years of termination. 

Accessing your retirement funds after separation

Ohio Public Employees Retirement System (OPERS) participants can request a withdrawal of funds by contacting OPERS at 1-800-222-7377 or visiting their website at www.opers.org to obtain the applicable refund application. Complete the employee portions of the form and forward to Payroll Services, Miami University, 2 Roudebush Hall, Oxford, OH  45056.  Please contact Gary Kraft at 513-529-3648 for more information.

State Teachers Retirement System of Ohio (STRS Ohio) participants can request a withdrawal of funds by contacting STRS at 1-888-227-7877 or visiting their website at www.strsoh.org to obtain the applicable withdrawal application. Complete the employee portions of the form and forward to Payroll Services, Miami University, 2 Roudebush Hall, Oxford, OH  45056.  Please contact Gary Kraft at 513-529-3648 for more information.

Alternative Retirement Plan (ARP) participants can request a withdrawal of funds by contacting the vendor for the applicable forms.  If the withdrawal forms require a “plan administrator” signature, please contact Sherry Schilling at 513-529-2148 or schillsl@miamioh.edu to request a severance of employment letter.

403(b) participants can request a withdrawal of funds by contacting the annuity vendor for the applicable forms.  A Severance of Employment Certificate will be required. To obtain the Certificate:

  1. Go to www.myretirementmanager.com
  2. Click on I’m a New User to set up access to the system if you have not already done so. 
  3. In the My Savings Manager tab, click on Request a Withdrawal.
  4. Follow the on-screen instructions to request and print a Severance of Employment Certificate. 

If the vendor is not listed in the Retirement Manager system (no longer an approved vendor) or you have any questions or problems, please contact Sherry Schilling at 513-529-2148 or schillsl@miamioh.edu.

Ohio Deferred Compensation 457 Plan participants can request of withdrawal of funds by contacting ODC at 877-644-6457 to obtain the withdrawal forms.

 

I am retiring from Miami.

  1. Begin the process with your retirement system (OPERS or STRS) at least 90 days prior (recommended) to your intended retirement date. Ohio Public Employees Retirement System (OPERS) and the State Teachers Retirement System of Ohio (STRS) offer many pre-retirement services, including counseling and seminars, to assist you in the process. 
  2. Provide reasonable notice and indicate your intent to retire in writing to your immediate supervisor. 
  3. Submit a general letter indicating your last day to be worked to Human Resources, 15 Roudebush Hall or fax to 513-529-4223.
  4. Schedule an exit interview with HR by calling 529-3926.

OPERS Members
You may speak to a retirement counselor by contacting OPERS at 800-222-7377 or make an appointment to visit their office in Columbus. The OPERS website at www.opers.org contains additional information and forms.

STRS Members
You may speak to a retirement counselor by contacting STRS at 888-227-7877 or make an appointment to visit their office in Columbus. The STRS website at www.strsoh.org contains additional information and forms.

Insurance coverage during retirement

State Retirement Medical Plans
If you are eligible, you may enroll in a medical plan offered by the state retirement systems. Please contact your state plan directly for more information (OPERS
800-222-7377 or STRS 888-227-7877).

Medicare
Please contact Medicare directly at 800-633-4227 with questions regarding your retirement and Medicare.

Cobra
If you are enrolled in medical, dental and/or vision coverage through the University at the time of retirement, but not eligible for OPERS or STRS medical coverage, you may be eligible to arrange for continuance of this same coverage for a maximum period of 18 months.  If eligible you will receive a letter from Chard-Snyder explaining eligibility for continuation of coverage, premium rates and when payments will be due.

Accessing your retirement funds after separation

Ohio Public Employees Retirement System (OPERS) participants can request a withdrawal of funds by contacting OPERS at 1-800-222-7377 or visiting their website at www.opers.org to obtain the applicable refund application. Complete the employee portions of the form and forward to Payroll Services, Miami University, 2 Roudebush Hall, Oxford, OH  45056.  Please contact Gary Kraft at 513-529-3648 for more information.

State Teachers Retirement System of Ohio (STRS Ohio) participants can request a withdrawal of funds by contacting STRS at 1-888-227-7877 or visiting their website at www.strsoh.org to obtain the applicable withdrawal application. Complete the employee portions of the form and forward to Payroll Services, Miami University, 2 Roudebush Hall, Oxford, OH  45056.  Please contact Gary Kraft at 513-529-3648 for more information.

Alternative Retirement Plan (ARP) participants can request a withdrawal of funds by contacting the vendor for the applicable forms.  If the withdrawal forms require a “plan administrator” signature, please contact Sherry Schilling at 513-529-2148 or schillsl@miamioh.edu to request a severance of employment letter.

403(b) participants can request a withdrawal of funds by contacting the annuity vendor for the applicable forms.  A Severance of Employment Certificate will be required. To obtain the Certificate:

  1. Go to www.myretirementmanager.com
  2. Click on I’m a New User to set up access to the system if you have not already done so. 
  3. In the My Savings Manager tab, click on Request a Withdrawal.
  4. Follow the on-screen instructions to request and print a Severance of Employment Certificate. 

If the vendor is not listed in the Retirement Manager system (no longer an approved vendor) or you have any questions or problems, please contact Sherry Schilling at 513-529-2148 or schillsl@miamioh.edu.

Ohio Deferred Compensation 457 Plan participants can request of withdrawal of funds by contacting ODC at 1-877-644-6457 to obtain the withdrawal forms.

Societies of Miami Emeriti (SOME) and Retirees (SOMR)

The Division of University Advancement provides support to retirees to facilitate interaction and activities.

Membership in these societies provides on-going benefits. You will need to acquire a new Miami ID through the Office of Housing, Options, Meals & Events (529-5000) in the Shriver Center.

SOME/SOMR website

Vacation, Sick Leave and Compensatory Time Payout

Upon retirement, if eligible, you will be paid out for unused vacation and comp time according to the applicable University policy.  Payout will be paid within ninety (90) days of termination.

If you are retiring from Miami University with at least ten (10) years of Ohio public service, you will paid for one-fourth (1/4) of the value of earned, but unused, sick leave up to a maximum of thirty (30) days.  Payout will be paid within ninety (90) days of the retirement date.

Vacation, comp time and sick leave payouts are taxed as ordinary income.  You may wish to defer some or the entire amount from taxes through a 403(b) or 457 plan. 

Tuition Fee Waiver Benefit

If you retire from Miami University with at least ten (10) years of continuous full-time service you may be eligible for the tuition fee waiver benefit. See MUPIM 4.10 for details of eligibility.