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General Information
107 Roudebush Hall
501 E High St
Oxford, OH 45056

Office Hours
8:00am-5:00pm
Summer
7:30am-4:30pm

Call Center Hours
9:00am-4:30pm
Summer
8:30am-4:00pm

513-529-9200


P-Card Instructions

P-Card Instructions

All Users

Log in to Payment Net

  1. Organization ID - US60701
  2. User ID - Miami Unique ID
  3. Password - You Payment Net password, this password will expire every 90 days

If you get locked out of your account or you forget your password, contact Customer Support at 9-9200


Reconciler

Printing Your Statement

  1. From the homepage of Payment Net select the Statements tab
  2. If you have more than one account number, use the Account Number drop-down to view other statements
  3. Select the proper date from the Billing Date drop-down list. NOTE: You cannot retrieve your statements until the month has closed
  4. Click Download Statement
  5. Open & print the statement. Print a statement for each card that you reconcile. (If you reconcile P-cards that are not in your name please have the cardholder sign the statement)

Reconciling your Transactions

Viewing Transactions Waiting on Reconciliation

  1. From the homepage of Payment Net select Transactions - Query
  2. You will then need to populate the following fields and then click Process
    • Date Range
      • Field - Post Date
      • Operation - Cycle is
      • Value - The accounting cycle you're reconciling
    • Criteria
      • Field - Cardholder Last Name
      • Operation - Begins With
      • Value - Cardholders last name
  3. Click "Process"

Reconciling Transactions

  1. Your transactions will then appear. Click on each transaction to reconcile
  2. You will then need to enter in the: Chart, Index Code, GL Account, Activity Code, Transaction Notes (Business Purpose/Who/What/When/Where/Why).
  3. Check the Reviewed Box, Click Save

Adding Account Lines

  1. Click Add Lines
  2. Enter # of Lines (2 or more)
  3. Click Add
  4. Enter in either Unit Price or Percent
  5. Click on the arrows to open up the Chart of Accounts

Uploading Statements and Receipts into Easy Image Loader

Scan the Statement & Receipts in order of the statement. If the card is not in your name, please have the cardholder sign the statement.

  1. From Payment Net homepage – in the bottom of the Message box click on Scan Statement & Receipts
  2. Log in using your Miami Unique ID and Password
  3. Select Easy Image from the left hand side of your page
  4. Drop down the Application menu and select CC Receipt
  5. For Document Type, select your department
  6. Enter the first & last four-digits of the card number
  7. Browse to attach your file and click save
  8. When you have uploaded all documents logout

Please remember to BLACK OUT the credit card number (except the last four digits) on the receipt before scanning the receipt!

Creating a Transaction Allocation Report

  1. From the homepage of Payment Net click on the Reports tab and select Create
  2. From the Report Type drop down, select Transaction
  3. Scroll down to the Transaction Allocation report
  4. Select the following criteria:
    • Report Format – MS Excel
    • Operation – Cycle is
    • Value – Select the Accounting Cycle
    • Field – Select Cardholder Last Name
    • Operation – Begins With
    • Value – Cardholder Last Name
  5. Click Process Report.

Approver

Viewing Transactions Waiting on Approval

  1. From the homepage of Payment Net select Transactions - Query
  2. You will then need to populate the following fields and then click Process
    • Field - Post Date
    • Operation - Cycle is
    • Value - The accounting cycle you're reconciling
  3. Remove Criteria field by clicking on Delete
  4. Click "Process"

This will bring in ever transaction that will require your approval for the accounting cycle

Approving Transactions

  1. All charges reviewed & approved will appear. You will not see charges that are not yet reviewed
  2. You can click on each transaction to view and then click the "Approve" box and "Save"