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Purchasing and Payment Handbook
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Handbook Introduction

Policy, Procedures, Practices

[Go to Handbook Table of Contents]

Miami Faculty and Staff,

Maintaining an efficient, effective procurement and payment process plays an essential role in meeting the operational and educational needs of the University. At Miami, purchasing responsibility and authority is centralized in the Office of Purchasing, where specialized procurement staff looks forward to supporting your interests in making sound purchasing decisions. Payments are processed by the Accounts Payable Office in the Office of the Controller. Working within established standards and guidelines, these offices help ensure the most effective overall use of University dollars, while properly accounting for expenditures in accordance with applicable laws and accepted accounting practices. This Handbook contains the policies, procedures, and practices established to meet our goals and responsibilities. While the nature of our responsibility brings attention to regulation, providing effective service is the most important goal of these organizations. We are supported, in part, by the tax payers of the State of Ohio. It is important to keep in mind that collectively we are stewards of the public trust and our procurement process is at all times conducted with public oversight. Your knowledge and understanding of the material contained in this Handbook will assist us all in providing service to you and your department, and help make the purchasing and payment process as effective and efficient as possible.

In a challenged budget environment, I encourage you to be engaged with the business of managing our resources. Please contact Mr. William Shawver, Chief Procurement Officer, or Mrs. Sarah Persinger, Controller, respectively, for consultation and assistance.

David K. Creamer
Vice President for Finance and Business Services