Academic Personnel

Administrators' Corner

  • Updates
  • Guidelines
  • Administrative Forms
  • Resources

Electronic Personnel Action Forms (EPAF)

EPAFs for the 2015-16 Academic Year can be originated now.

Independent Contractors and Telecommuting


A new procedure has been implemented that will standardize review procedures and improve compliance with University policy and applicable laws in the determination of whether an independent contractor relationship or an employer-employee relationship is appropriate. In addition, when a recommended candidate resides outside the state of Ohio, a telecommuting agreement must be submitted as part of the approval process. Detailed information on these processes can be found under the Guidelines tab on this page.

Summer Earnings

The 24% and 30% limits to summer earnings for full-time faculty are no longer in effect. Effective summer 2011, the ceiling has been raised to 33 1/3% of the prior year’s base salary (three months of base salary) for any combination of duties (teaching, workshops, research, administrative, special assignments). The formula used to determine one’s instructional salary has not changed – 3% of base salary per credit hour (unless other departmental/campus guidelines exist). For grant-based earnings, the funding agency may have income limitations.


Award Program for Excellent Service (P.R.I.D.E Award)
Miami P.R.I.D.E. (Performance Resulting In Distinguished Excellence) Award Program for classified and unclassified staff is a monetary award created to recognize and reward significant outstanding performance. Recommendations are reviewed four times a year - September, December, March, and June. For information on how to make the award and requirements, click here. To access the form click here. For additional guidelines esp. for Nominators, click here.
Background Checks
To view guidelines and definitions for background check click here
Electronic Personnel Action Forms (EPAF)
Electronic Personnel Action Forms are to be used to reappoint faculty, unclassified staff, and summer teaching. Click here to access the manual to instruct all categories of employment. Please see the Table of Contents for the appropriate category.
Guidelines and Policies
Visit the Provost Web site to review additional guidelines, policies and procedures click here.
Determining Independent Contractors
For a description of the review process required to determine whether a person providing non-instructional services to a department can be treated as an independent contractor or whether they must be treated as an employee, click here. A professional services agreement (short term) or an independent contractor agreement (long form) is required after approval as an independent contractor. To review the short form click here or to review the long form click here.
Telecommuting Arrangements - short term, out-of-state
On rare occasions and in unique circumstances, a person residing outside the state of Ohio can provide special services. Because employment laws differ in each state, employees working at remote sites will continue to be covered by the University's basic insurance plans, and will be paid on the University payroll system, a special telecommuting agreement is required. Click here for additional information and click here for an agreement template.
Recruiting and Hiring Tenured and Tenure Faculty
To view guidelines click here.
University Secretary
To view guidelines located at the University's Secretary Web site click here.
Early Access to Fee Waivers
Guidelines for seeking approval to offer an early instructional fee waiver for dependents as part of negotiations with a person of extraordinary potential can be found by clicking here. To seek permission to offer early access to a fee waiver click here.


To view and/or print forms needed for Administrative support click here.
Located here is the resources needed often to complete administrative task. If you are unable to locate a resource and need assistance, please contact Academic Personnel Services at (513) 529-6724.

Electronic Personnel Action Forms (EPAF's) Manual and Related Materials
On-line Employment System Manual and Quick Reference Guides

On-Line Employment System Manuals
To view the manual for the On-Line Employment System, click the appropriate link below.  View the table of contents and simply click on the section of interest to navigate through the manual.

Manual for Unclassified and Faculty Positions in Academic Affairs

Manual for Classified Positions in Academic Affairs


Quick Reference Guides are available to assist you with various actions in the online employment system.  To view a Quick Reference Guide, click the appropriate link below.

  • Applicant - How to Apply

    - Quick Steps for departments to send to applicants who may need instructions on creating a profile in PeopleAdmin

  • Approve Action

    -Quick Steps to approving a pending action in PeopleAdmin. Generally used by Department Chairs, Deans and Directors.

  • Guest User

    -Quick Steps for Search Committees with Guest User access to view candidates and their submitted documents

  • Hiring Proposal

    - Quick Steps for creating and submitting the recommendation to hire a candidate

  • Initiator - See Action

    - Quick understanding of why a department initiator cannot see an action after submitting for approval

  • Multiple Positions

    - Quick understanding for selecting the right process when a department is hiring for two like positions

  • Faculty - Create New

    - Quick steps for departments to create new faculty position announcement requests

  • Faculty - Fill Vacant

    - Quick steps for departments to fill a vacant faculty position announcement request (using a current budget position number)

  • Unclassified - Create New

    - Quick steps for departments to create new unclassified position announcement requests

  • Unclassified - Fill Vacant

    - Quick steps for departments to fill a vacant unclassified staff position announcement request (using a current budget position number)

Work Authorization for International Faculty & Staff
Non-citizens must have have work authorization prior to the begin date of their employment. Depending on what type of work authorization, Academic Personnel Services may need additional time to investigate. Please contact Celia Ellison with any questions or concerns at (513) 529-7268 or by email at
Hiring Guidelines for Tenure Faculty
Click here to access the hiring guidelines for Tenure Faculty. If you have any questions contact Celia Ellison at (513) 529-7268 or email at
2015-16 Deans and Chair List
Click here to access the 2015-16 Deans, Department Chairs, Program Directors and Regional Campus Coordinators list.


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