Academic Personnel

Academic Personnel Services

An office of The Provost & Executive Vice President for Academic Affairs

Academic Personnel Services, 1 Roudebush Hall, phone: 513-529-6724, fax: 513-529-1720Academic Personnel Services supports personnel actions of faculty, academic department salaried staff, and graduate assistants. The office staff assists academic departments and divisions, the regional campuses and Academic Affairs support units in all areas of personnel matters.


New External Service Reporting
Opportunities for external service can occur throughout the year. The new form for these requests is available by selecting this link, or on the Ethics page, the link for which is on the navigation menu on the left hand side.  A Frequently Asked Questions document is available on the Ethics page to assist with this reporting. A list for faculty of common outside activities with directions as to what must be approved as external service and what does not require permission is also posted.

Independent Contractors
To comply with new state legislation relating to the Ohio Public Employees Retirement System (OPERS), a new process is now in place for contracting services from individuals outside of Miami employment. Faculty, staff or departments who wish to engage the services of an individual that is believed to meet the guidelines for an independent contractor vs. employee, must follow the steps outlined in the Procedures for an Independent Contractor document. First, a determination must be made that a department can engage an independent contractor. Additional information can be found on our Forms page, under the Administrative Forms tab.

Academic Personnel would like to welcome our newest employee, Erin Heil. Erin joined our staff in October and is responsible for the payroll and personnel records for Part-Time and Credit Hour Faculty. She also processes the payrolls for the Winter and Summer terms. Be sure to stop in and welcome her!

Leave Reporting for Winter Break
Information about Unclassified Staff Leave Reporting for Winter Break

Cellular Service Stipend
The process to request that an employee receive a stipend for work calls, text messages, or data on a personal device is now on-line. Supervisors who wish to submit a request must complete the Miami University Cellular Service Stipend Request Form. Additional information can be found on the request form. The form can also be found on our Forms page, under the Administrative Forms tab.

The NEW Retirement with Rehiring policies and procedures are now available. Select the "Faculty & Unclassified Staff" link from the navigation menu on left side, then click on the Full-Time Faculty tab to find "Retirement with Rehire Program".

Frequently Asked Questions for Faculty Considering Retirement
Answers to over 60 questions faculty ask about retiring have been compiled into this document. If you have questions not answered here, please call Academic Personnel Services (513-529-7268). Celia Ellison will be happy to talk with you. Payroll Services and Employee Benefits & Wellness can also provide answers to particular questions.

Annual Evaluations of Unclassified Staff
Unclassified staff are required to have a performance evaluation annually, and it must now include a professional development plan. A Professional Development Plan (PDP) and Guide is now available by clicking on this link. The two evaluation forms currently available can be found by selecting the Forms link from the navigation menu on the left side, then click on the Administrative Forms tab, and scroll down to “Unclassified Staff Performance Evaluation.”

EPAFs for Winter Term & Spring Semester 2015 Released
EPAFs for Winter Term and Spring 2015 appointments can now be originated. Quick Tips for EPAFs have been updated and are available at the Administrators' Corner under the "Resources" tab.

Current Payroll Schedule
Academic Personnel Services has developed a New Web page for the current "Payroll Schedule" that covers all employee groups. Click Here to go directly to the page or select it from the navigation menu on left side.




Academic Personnel Services * Room 1, Roudebush Hall * Oxford, OH 45056 513.529.6724 * 513.529.1720 Fax


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